Digitization has completely changed today's office environment. By using scanning, offsite security, and other access solutions, managers and owners are able to maintain files, records, and resources in a digital, searchable space.
No more sifting through papers, digging through file cabinets, or losing a file entirely. Digital records can be searched using key words and simple organizational standards.
Let's review the benefits of a digital office so you can use scanning and accessibility to your advantage.
Digital Office Tactics
Below are the two top, related digital office tactics you can use to achieve your paperless workplace goals.
Scanning - Scanning increases efficiency of workflow by categorizing, filing, and storing information when the data is captured using your scanner. This helps your business to eliminate errors, integrate data, enhance security, improve electronic filing and collaboration, boost customer service, and more.
Document Management - Document management can improve productivity, efficiency, and your entire office operations. Document management is the system that takes scanned files and makes them searchable, organized, usable, and accessible. Integrating the system means that you can find what you need whenever you need it, and it's all secure to protect your company.
How it Matters
Going digital matters because it saves time, money, and employee burnout. It's true! It can take employees and average of 12 minutes to find a hard copy file they need - that's both time and money that adds up!
With a digital database, you'll instantly identify what you need and use, edit, or share appropriately. Document management is the digital answer you've been looking for.
The Four Benefits of a Paperless Office:
1. Easy collaboration
2. Simplify communication
3. Improve customer service
4. Boost employee productivity
Gobin's is the Place to Start
Gobin's can help get your document management system started, in addition to your scanning processes and organizational system. Ready to go? Contact Gobin's today.