Choosing a Scanner for Your Law Office

Scanning

While scanning has long been a requirement for the majority of law firms, electronic filing has made it more critical than ever.

If it's been some years since you shopped for a scanner, you may have some misconceptions. Scanning has changed quite a bit since the 1990s, when the typical scanner was bulky, difficult to use, and expensive. New advances in technology mean the latest scanners take up very little room, and user-friendly, and cost less than most people realize.

Know Your Requirements

Listing your requirements is a good place to start when choosing the best scanner for your needs. Here are a few tips to help you get started.

  • 300 dpi (dots per inch) is acceptable for eFiling courts. 600 dpi is typical for images.

  • Choose a scanner with a duty cycle that exceeds your requirements to avoid over-taxing your device on a regular basis.

  • Choose enough power and an acceptable page-per-minute to meet your typical daily requirements.

  • Look for Wifi connectivity—a standard feature in many new models.

  • For busy law offices, an automatic document feeder can help keep workflows moving.

Know Your Choices

Scanners come with a variety of features and capabilities. Which one you choose will have a lot to do with the size of your staff.

  • Compact scanners make it simple to capture documents. With their compact design, intelligent document processing features, and easy scanning capabilities, they're an excellent choice for small offices.

  • A workgroup scanner is the perfect choice for busy law offices. With rapid scanning speeds, high-capacity automatic document feeders, three-way and business card scanning, many also link seamlessly with Document Management software.

  • Portable scanners bring document capture outside of the office for superior convenience. With sleek engineering designed for mobility, they're perfect for out-of-the-office use.

For help selecting the best scanner or other office equipment for your law office, contact us at Gobin's Business Solutions today!