Copying and Scanning: Solving Common Tech Problems

scanning

Copying and scanning are supposed to be powerful, efficient tools for your company, not the causes of issues and stress. Luckily, there are a few tips and tricks that can help you solve some of the most common scanning and copying problems--and today, we'll give you all the tools you need to scan and copy like a pro.

Your Loyal Machines

The truth about scanning and copying is that as the business world becomes increasingly technological and paperless, you'll always need to rely on these two loyal machines. Together, they can help you with a little bit of everything, from document management to go-green practices--and, perhaps more importantly, they can help you stay organized no matter what you might be facing. However, in order to consistently achieve these excellent results, you have to take good care of your machines--and to do that, it's best to know the right ways to solve these common scanning and copying problems.

1: Paper jams

Although paper jams seem more likely to happen with a copier, they're possible with your scanner too--and if they're often happening on either machine, you might consider calling a repair expert. To solve this issue, open the machine and locate the jam, then carefully remove the paper--and don't forget to look for any broken pieces or debris that might cause future jams.

2: Low-quality jobs

The older your machines get, the more likely they are to have problems. Faded copies and low-quality scans are high on the list of "old age" issues. To solve this issue for copiers, check your machine's ink levels--and for scanners, make sure there's no debris on the glass that could be causing issues.

3: Ruined paper

If your copier is creating damaged copies or "eating" your originals, or if your scanner is somehow causing issues with the documents you're trying to scan, there might be a bigger issue at hand. Start by replacing rollers, and if that doesn't work, call a copier or scanner expert.

Want to learn more about copying and scanning like a pro? Contact us today!