Do You Really Need a Print Assessment?


Managed print is a powerful, effective solution for companies of all shapes and sizes. Deciding to implement it is the easy part; choosing a perfect provider, though, isn't so simple--especially when there's so much conflicting information out there. Today, we're here to answer one big question about managed print: should you sign a contract with a provider who isn't offering a print assessment?

What is a Print Assessment?

A print assessment is pretty much what it sounds like--an in-depth look at every aspect of your print environment, from your fleet to your habits to your supply storage. It's basically a way for you and your managed print provider to get a better idea of who you are, what you're doing, and what you need.

Generally, print assessments will look at:

  • printers,
  • workflows,
  • budgets,
  • what you print,
  • how often you print,
  • and your future goals.

This data helps inform the entire process and allows you to choose the best solutions for your unique needs.

A Bad Sign

The truth about print assessments is that you always need one. Excellently managed print solutions are built on the information gathered during a print assessment; without it, you and your provider would be taking shots in the dark.

So why would a provider try to skip this crucial step? Here are a few possible explanations:

  • They're not experienced. Maybe the provider is new to the business, and they don't understand the importance of a print assessment. Regardless, they're not a good fit.
  • They're trying to hurry. Sure, things are faster without this first step--but you'll waste more time in the long run with false starts and bad choices.
  • They're cutting corners. Chances are, they want to save money on their end and aren't as concerned with quality customer service.

So the answer is yes--you do need a print assessment. Are you looking for a managed print provider who's on the same page? Contact us today!