Get to Know Scanning

Bored Businessman in Office Holding Old Files

If you are neglecting your scanner, or you don't have one, it's time to get to know what scanning can do for you.

Scanning is a way to change document handling in your office, and it opens up new possibilities for everything from collaboration to security. Scanning, whether done from a multifunction printer or a standalone device, transforms your paper documents into digital format.

In terms of overall benefit, there are a few things that scanning can do for you, including:

  • Increase productivity
  • Reduce costs
  • Provide mobility
  • Eliminate paper storage

You probably have a number of documents that you have to keep. They might be employee information, customer records, or proprietary business plans. Over time, these culminate in bulky filing cabinets or boxes. They lack real security, and there are a good chance documents can be lost, misplaced, or even get ruined.

Scanning preserves all of your documents and lets you scan them to the cloud, to email, or to network folders. Those documents are easy to find and can be edited or archived as needed.

When you need to collaborate with someone -- a potential client or partner, a vendor, or an off-site employee --, it's simple to share and edit different kinds of documents and dramatically reduces the time you would spend trying to juggle hard copies.

Security is always a concern, but today's scanners feature encryption and additional features to keep your data safe.

For additional benefits to scanning, consider our document management for even more features.

To find out how scanning can work for you, or to shop our extensive selection of scanning options, contact us today.