Go Paperless With Scanning


Managing your company's many thousands of documents is one of your biggest challenges. The old stand-by method of "print, copy, and file everything" is time-consuming, to say the least. But that's not the only problem.

Printing every document costs money—many businesses report spending up to 6% of yearly revenues just to print and manage paper documents. From paper and consumables to storage solutions and labor costs, a paper-heavy office is an expensive option. Fortunately, the paperless office is well within your grasp.

Today's document management solutions allow businesses to bypass expensive and cumbersome paper-based processes to save money and streamline workflows. Scanning makes it happen.

Simple Steps to Scanning Success

Today's professional scanners offer solutions for small businesses with just a few employees to large workgroups. Superior image quality, rapid scanning speeds and advanced software all work together to keep processes moving.

Scanning success begins with using the right settings for your particular requirements. Here are a few tips:

  1. Scanning documents. Scanning documents is usually an easier process than color images and photographs. Most users choose Adobe PDF when scanning documents. It's a practical option that allows images to be compressed—a good choice when paperless document storage is the goal.

  2. Dpi settings. The industry standard for dpi (or dots per inch) is 300 dpi. This setting may take up some space, but if you need to access and use the image later, you'll be glad you chose it. When compressing, you'll have better success when choosing tiff, png or gif, rather than a jpg format.

  3. Understand your scanner's color modes. If you're scanning in color, chances are you're scanning photos, either for personal use or marketing materials like brochures and booklets. Choose the 24 or 32-bit setting for the best quality.

Scanning is the key to document management success. Contact us at Gobin's Business Solutions to learn more!