How Does Managed Print Services Work?

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Before implementing any business solution, you naturally want to know how it works--but sometimes, that's easier said than done. Luckily, even if you can't see managed print services in action, you can certainly read about it! Here's everything you need to know about how managed print services work and what you can expect.

The First Step in Managed Print

The first step in any managed print services solution is the print audit.

What is a print audit?

A print audit is a close, in-depth look at every element of your print environment, from budgets to supplies to the specific settings in use on each printer.

How does it work?

Print audits are a team effort between you and your managed print provider. You work together to gather data on print habits, machine usage, needs, challenges, goals, and more. Most of this data comes from the machines themselves, but some is gathered in other ways--like talking to employees or observing supply storage areas.

Why perform a print audit?

Although the idea of a print audit may be daunting, it's actually great news. Print audits give you a detailed "progress report" on your print environment, and, since many of the included details are part of your everyday routine, you might not have noticed problems or weaknesses otherwise.

Next Steps

After the print audit, managed print services proceed down a few simple but powerful paths. Here's a closer look at how it all works:

  • Plans are made.

Using the data from the print audit, you and your managed print provider work together to create a plan--how and when you'll implement solutions, what your budget goals are, and where your focus needs to be right away.

  • Solutions are chosen.

Once a plan is in place, it's time to choose solutions that target the problem areas you found in the print audit. This may involve new security procedures, updated workflow processes, or even scheduling and budgeting for upgrades to your fleet.

  • Trials are performed.

Perhaps the best part of managed print is its flexibility. After implementing solutions, you have the freedom to try them out--and if they aren't working, you and your provider can always choose something new and different.

In conclusion, managed print services works by basing every move, change, and solution on one simple step: the print audit. This data-gathering mission acts as a roadmap for your journey with managed print, helping you know where you're going and how best to get there.

Want to learn more about managed print services? We're happy to help. Contact us today!