Change is often uncomfortable. In the business world, it can be downright disruptive. That may be why some organizations are continuing to resist the shift from paper-based processes to digitization. We get that. Even so, the benefits of deploying a scanning and electronic Document Management solution far outweigh the temporary annoyance of learning a new system.
Read on for a rundown of the benefits of scanning to convert your paper documents to efficient, digital formats.
Saving Your Day
When everything is measured in the balance, a Document Management System is all about saving—saving time, saving money, saving your business. Who's not up for that?
We've all experienced the frustration that occurs when a document goes missing. In paper-based systems, it's all too frequent. Consider this lost document scenario: An employee begins the search, wasting hours or even days searching for a lost or misfiled document. The fruitless hunt results in a recreation of the lost document, with more hours lost and the real possibility of errors due to unrecoverable information. In the meantime, a project or even worse, a customer, is put on hold. Fortunately, these types of nightmarish situations can be avoided by scanning paper documents and deploying intelligent indexing to make sure you can find them. In seconds.
We don't know who said it first, but it's still true today—TIME IS MONEY. Take that scenario above and plug in the hourly rate for your skilled staff members, all of whom were paid by the hour to hunt for a piece of paper. And if the deal went south? Well, only you know how much that one cost you at the end of the day.
3. Save Your Business
Forward-thinking, successful businesses have embraced scanning and electronic Document Management. Are you ready to be one of them?
To learn more about scanning and how to turn paper-based processes into streamlined digital workflows, contact us at Gobin's Business Solutions today!