How can you decide whether or not you need document management? It's not always an easy question to answer, since there are so many variables to think about--but if you notice any of these big warning signs, it's probably time to consider document management. Let's take a look!
Switching over to document management can seem like a big step for your company, and it makes sense that you wouldn't want to rush it. However, if you're waiting for a "sign" that it's the right time to make that call, here are a few red flags that might be right under your nose.
- Your employees struggle to collaborate.
Do your teams have trouble coming together or sharing their ideas? Does information travel with awkwardness or frustration because it's not easy to share, edit, and access documents? Do things take a really, really long time to get done? If you said yes to any of these questions, it might be time to consider document management.
- On-the-go workers are often left out.
If you've ever heard one of your on-the-go employees complaining that the team left them out of something or didn't give them an important update, that's probably a document issue. After all, it's not easy for employees in the field to stay up-to-date on the latest file changes using their secure mobile devices--unless you have document management, that is.
- You don't have a backup system.
Backup systems and recovery plans are absolutely crucial for all of your documents, and if you're realizing that you don't have anything like this, then it's definitely time for document management. You won't regret the choice at all, but you'll be especially grateful if something goes wrong and you still have that backup system to rely on.
Do these red flags look a little too familiar? Is it time to make the switch to document management? We can help--contact us today!