Here's the truth: no matter how many companies switch to paperless workflows, printing is not likely to go out of style any time soon. Of course, that doesn't mean you have to keep printing the way you always have. Instead, you can find some brand-new workflow solutions to help control and contain the costs of hitting "print," all without cutting a single corner.
A Word on Workflow Solutions
No matter what your needs are, there's bound to be a workflow solution that can help. As long as you remember that "one size fits all" solutions are usually not the best way to go, and that you should never have to sacrifice quality for productivity or cost-effectiveness, you can find all kinds of workflow solutions to fit your unique needs.
Take, for example, print cost containment. Rather than cutting you off from your printers entirely or establishing strict rules that make your print environment a nightmare, this workflow solution helps you improve your habits, choose better tools, and learn how to print only when necessary without feeling like you're sacrificing efficiency. In the end, your employees, your customers, and your budget will all thank you.
So, how do you get started with print cost containment? Here are a few quick tips!
- #1: Cut down on color.
Note that your goal shouldn't be to stop using color entirely--use it wisely! Color printing can be a drain on your budget, so make sure to establish and enforce some rules about when to use it (and when not to).
- #2: Monitor usage.
Your printers have a wealth of information about how, when, and why they're being used. If you can utilize this data to your advantage, you'll be well on your way to containing print costs quickly and painlessly.
- #3: Go digital one step at a time.
Start with small steps--like scanning a few documents, or trying out new digital tools instead of printing and distributing physical documents. That way, you don't feel overwhelmed with too many changes all at once.
Are you looking for more workflow solutions? Want to take a closer look at print cost containment? Contact us today!