Although your scanners come equipped with lots of options for security, safety, and compliance, they're not ready to do all that work the minute you take them out of the box. The truth is that your scanners need a little bit of help to be HIPAA-compliant for your business--and today, we'll explain how you can give scanners that helping hand.
Navigating Compliance Regulations
HIPAA compliance regulations and most regulations, in general, are somewhat of a balancing act for many businesses. You have to follow the rules and keep sensitive data and records confidential, but you also have to find a way to do those things without sacrificing efficiency, security, or the budget. The good news is that your scanners can help you with that. As long as you know how to make your scanners (and almost all of the devices in your office) work for you, you're well on your way toward processes that are both effective and compliant.
Ready to make your scanners HIPAA-compliant? Here are a few quick tips!
- Hard drive security
Most of the devices in your workplace are constantly storing data on their hard drives. This can be a huge security problem, especially when it comes to HIPAA regulations--so make sure you wipe those hard drives before doing anything with your scanners.
- Eliminate unattended documents
If your company suffers from "unattended documents," you have a problem. Files left on the scanning tray can fall into the wrong hands, so make sure employees stay at the device until the scan job is complete and take their document back with them.
- Confidential conversations
Although it can be tempting to discuss work or specific patients over the scanner, make sure employees know that this data is confidential and should stay between the employee and the scanning device.
There are plenty more fast, efficient ways to boost your scanning safety, and we're happy to help. Contact us today!