Scanning & Shredding: How to Scan Patient Files


Healthcare organizations are practically swimming in back-files. Financial data, patient information, doctor resources--it's all just sitting around, often gathering dust and almost always causing frustration. Luckily, there's a simple solution: scanning and shredding solutions.

The "Why"

Scanning and shredding is a pretty big deal, especially in the healthcare industry. With so many files to store and so much private information to protect, it's especially critical for healthcare experts to have all the right tools, solutions, and plans to ensure everything stays in its proper place.

By scanning and shredding those files rather than trying to store physical copies, it's possible to cut down on wasted time, money, and energy, all while improving efficiency, security, and communication.

Essentially, scanning and shredding turn a big, unmanageable problem into a neat, well-organized system--and that's especially valuable when it comes to the medical industry.

The "How"

Now that we know why scanning and shredding solutions are the way to go, how can healthcare organizations start working on patient files? Let's find out!

#1: Organize

First, it's important to organize and prioritize all those files. Some probably don't need to be scanned at all and can go straight to the shredder, while others need to be scanned early to keep things running smoothly.

#2: Scan

The actual scanning is simple enough. It takes a little time and a little work, but healthcare professionals need to focus on getting high-quality scans of each document.

#3: Organize (Again)

Now that everything is digital, it's time to organize again. Digital files can easily be tagged with keywords, dates, or patient names to help indexing and overall integration.

#4: Shred

Finally, the fun part: shredding everything you no longer need. Sure, it's satisfying, but it also helps free up space and limit the risk of physical documents falling into the wrong hands.

Scanning and shredding can be a huge help for healthcare organizations. Contact us today to find out how to get started!