You've probably heard about wide format printing, but what about wide format scanning? It's an important step in the life-cycle of any document that isn't the traditional 8.5 x 11 inch size, and the more you know about it, the more you'll be able to appreciate just how important it is.
The Importance of Scanning
Let's be honest: as great and efficient as they are, wide format documents can be a pain to deal with. They're not easy to store, and making sure that they don't get ruined or lost is even more of a struggle--especially when there's constant competition for storage space. However, since they contain important info, they can't just be discarded or forgotten. Knowing how to properly utilize wide format technology is crucial for the success of any company that routinely relies on posters, blueprints, or large documents. That's where scanning comes in.
Step 1: Analyze your documents.
To successfully scan your wide format documents, you need to know what you have to work with. Make some decisions as to which ones would be more efficient if digitized (which might just be all of them).
Step 2: Use wide format scanning technology.
Whether you have a wide format scanner or you have a partner company that scans for you, the next step is to digitize those documents. This will turn your unwieldy prints into searchable images indexed by keyword, date, project, and more.
Step 3: Organize efficiently for new access opportunities.
Now that your wide format documents are digital, they can be accessed by anyone in your company--at any of your locations and even on the field. That means it's time to make sure everyone's up-to-date on the steps required for accessing their documents, the processes behind updating and changing a shared file, and, sometimes, the limits on employee access to certain documents.
Ready to go digital with wide format scanning? Looking for a partner company to help? Contact us today!