Why Managed Print Services is More Than Print Management

Two stacks of documents on table top.

The terms "managed print services" and "print management" are sometimes used interchangeably--but that isn't always accurate. In many cases, managed print services has evolved beyond the basics involved in print management and now offers far different options and opportunities for its users. Here's a closer look.

Managed Print Services vs. Print Management

Although your company may benefit from either print management or managed print services depending on your needs, it's important to know what the differences are--and why the latter stands apart in many respects.

Let's break down both options to take a closer look at what each has to offer:

Print management

Print management is just what it sounds like: a solution designed to help you manage your printing. This often involves elements like changing printer settings or improving bad habits. However, this approach is limited in scope because it stays within the confines of your print environment.

Managed print services

Managed print services uses print management as a launchpad. While it has many of the same goals and even shares a few of the same solutions, managed print is far more. For example, managed print services can help you create a comprehensive print strategy spanning both in-person and remote workforces, allowing you to navigate unpredictable events with ease. There are also far more elements of cost-savings, like solutions designed to reduce waste or cut out unnecessary steps.

Choosing your print solution

At the end of the day, the best print solution for your business depends entirely on your needs and goals. Although many companies prefer the robust solutions and advanced offerings of managed print services, others are content with the simple yet efficient approach provided by print management.


There's a significant difference between print management and managed print services, which means the terms shouldn't necessarily be used interchangeably. However, each has its place in the business world--and what's best for you all comes down to your company's unique needs.

Want to learn more about print solutions like managed print services? Contact us today!