It's no secret that healthcare costs are rising, and new burdens placed upon industry leaders to meet compliance mandates aren't helping matters. Not surprisingly, administrative costs comprise more than a quarter of the industry's operating expenses.
How much time do you and your staff spend each day searching for paper files? If you're average, it's about an hour and a half per person. If you store your documents on a computer hard drive without a document management system in place, the search is still pretty long, at almost 40 minutes per document. Either way, that's way too long.
If you've wondered whether or not your small business can afford to convert to a digital office, the question you should be asking is this: Can you afford not to?
A Perfect Match
Small to medium businesses are uniquely poised to benefit from an electronic Document Management solution. With resources often stretched to their limits, SMBs who make the transition to digital processes have discovered benefits that outweigh any perceived downsides. Here are the advantages most often realized:
Making the move from paper-based processes to electronic Document Management is a major turning point for your company, but the decision to break up with paper is just the beginning. The system you choose to get you there is the next crucial step in the process.
Converting paper files to digital formats won't be a step forward if your files are still unorganized and difficult to find. You may save money on document printing, but that's about all you'll gain.
When you started your business, one small filing cabinet or a few digital files were easy to manage, but what happened?
Paper has a way of accumulating rapidly. A few files can morph overnight into unruly mountains of paper with no system in place to find what you need.
If you're still relying on paper-heavy processes and the associated storage systems, an audit could spell disaster. While misfiled or lost paper documents are never convenient, during an audit a lost document could mean penalties and an audit that could stretch on much longer than you'd like.
In every paper-based filing system there's an endless print-copy-staple-file cycle that's inefficient, costly, and, frankly, straight out of the 70s. Why are we still doing this?
A Document Management Program from Gobin's can help you break free from the outdated paper processes that are holding your company back.
If you're still on the fence about the paperless office and Electronic Document Management, the CIO of Wisconsin's Public Utility Commission can testify to its success. His full report, Creating a Paperless Public Utility Commission: The Wisconsin Experience is well worth reading.
Document Management is well known for the successful delivery of some sizeable advantages, including improved organizational efficiency, more office space, and cost reductions as high as thirty percent. These three benefits alone are well worth further investigation.
But That's Not All
Another advantage many businesses have discovered is Document Management's ability improve environmental sustainability.