How much time do you and your staff spend each day searching for paper files? If you're average, it's about an hour and a half per person. If you store your documents on a computer hard drive without a document management system in place, the search is still pretty long, at almost 40 minutes per document. Either way, that's way too long.
It's amazing what a new mfp can do for your company's workflows, and if you've been getting by with the bare minimum, it's time to consider an equipment upgrade. Here's what you've probably been dealing with—and what you'll gain!
Keeping out-of-date equipment around because it's still working isn't such a good idea. From the high cost of downtime and workflow bottlenecks to data security issues, it's not worth the risk.
If you've wondered whether or not your small business can afford to convert to a digital office, the question you should be asking is this: Can you afford not to?
A Perfect Match
Small to medium businesses are uniquely poised to benefit from an electronic Document Management solution. With resources often stretched to their limits, SMBs who make the transition to digital processes have discovered benefits that outweigh any perceived downsides. Here are the advantages most often realized:
Despite all the buzz about paperless initiatives, we're not doing a very good job on follow through.
Statistics reveal the sobering truth; office workers still go through 10,000 sheets of copy paper each year, and nearly 45% of the documents printed in our offices are thrown away by day's end. Even worse, nearly half of paper documents in filing cabinets are never accessed after filing.
Have you looked into wide format printers but aren't sure of the difference between offset and digital printing? Check out our guide to discover the critical differences.
This century-old process uses the four-color printing system (cyan, magenta, yellow, and black) to create high-quality color prints. Images are transferred from plates onto a roller, which then transfers the oil-based ink directly onto the media. The advantages include:
Is paper-based invoicing slowing down your payment processes? Paper invoicing makes heavy requirements on staff time, and it can bring turnaround times to a slow crawl.
Making the move from paper-based processes to electronic Document Management is a major turning point for your company, but the decision to break up with paper is just the beginning. The system you choose to get you there is the next crucial step in the process.
Converting paper files to digital formats won't be a step forward if your files are still unorganized and difficult to find. You may save money on document printing, but that's about all you'll gain.